Clay County is seeking a highly organized and proactive Administrative Assistant to provide critical support to our executive leadership team. This role is at the heart of our administrative operations, requiring a professional who can work independently to manage multi-agency coordination, executive clerical duties, and public-facing reception. If you are a disciplined professional with a strong work ethic and the ability to adapt to changing priorities, we encourage you to apply.
Key Responsibilities
- Executive Support: Draft and edit high-level correspondence, memoranda, and reports; prepare original communications for vendors, citizens, and governmental agencies.
- Commission Assistance: Assist with the preparation of Request for Commission Actions (RCA) forms and provide administrative support for County Commission meetings.
- Operational Management: Maintain the department’s Standard Operating Procedure Manual and manage County asset logs for insurance and disposal purposes.
- Financial Administration: Prepare purchase orders, invoices, and requisitions; utilize knowledge of accounting principles to maintain accurate spreadsheets and charts.
- Reception & Communication: Serve as the professional "face" of the department by greeting guests, routing telecommunications, and handling inquiries with empathy and professionalism.
- Data Integrity: Maintain strict confidentiality regarding sensitive matters, including payroll, HIPAA regulations, and employee discipline.
What You Bring
- Professionalism: Proven ability to communicate effectively with all levels of staff and the public.
- Technical Proficiency: Advanced skills in operating personal computers, databases, spreadsheets, and modern office equipment.
- Adaptability: A demonstrated ability to manage multiple tasks and shift priorities in a fast-paced government environment.
- Integrity: A commitment to maintaining high levels of confidentiality and organizational ethics.
Qualifications
- Education: High school diploma or equivalent, supplemented by specialized coursework in general office practices (typing, filing, and bookkeeping).
- Experience: 1 to 3 years of increasingly responsible related administrative experience (or an equivalent combination of education and experience).
- Physical Requirements: Ability to sit for extended periods, walk, bend, and lift up to 10 pounds as needed for office operations.
Why Work for Clay County?
As an Administrative Assistant in the Administration Department, you will play a central role in the functioning of local government. We offer a stable, professional work environment where initiative and dependability are highly valued.
The employee benefits package includes two defined benefit retirement plans fully funded by the County and a deferred-compensation plan with a match on the first 4% contributed. We also offer three medical plans including two high deductible plans, dental, vision, two flexible spending accounts, and supplemental plans. Full-time employees are also offered life insurance (2X annual salary) paid by the County, paid vacation/sick leave, 14 paid holidays, LTD and tuition reimbursement.
Clay County is an Equal Opportunity Employer. We are dedicated to a policy of non-discrimination in employment on any basis.
