The Assistant Finance Director supports the Finance Director in managing the county’s financial operations by performing accounting, reporting, budgeting, and administrative duties. This position ensures accurate financial records, supports internal controls, assists with audits and budget preparation, and provides financial guidance to departments.
Duties and Responsibilities
Financial Operations & Accounting
- Assign appropriate cost codes to invoices, deposits, journal entries, and other financial transactions.
- Prepare periodic and recurring journal entries.
- Perform monthly bank reconciliations and account reconciliations.
- Monitor financial activity and transactions across multiple departments.
- Maintain cost accounting records for capital improvement projects, including supporting documentation.
- Set up and maintain encumbrances and related tracking files.
- Assist in overseeing the general ledger and ensuring accuracy of financial data.
- Create, maintain, and analyze various financial and management reports.
- Analyze monthly VISA purchases and departmental expenditures.
- Prepare sales tax remittance vouchers.
- Maintain and record airport fuel sales and related reporting.
Auditing & Internal Controls
- Assist with internal audit procedures.
- Support year-end closing processes.
- Assist with year-end external audit preparation and documentation.
Assets, Insurance, & Record Management
- Maintain records of insured vehicles, equipment, and related insurance documentation.
- Assist with annual insurance policy renewals.
- Assist with fixed asset maintenance and oversight of asset management systems.
- Maintain financial records for the fire district.
- Monitor county fiscal records and accounting system activity.
Grants & Special Programs
- Write grant applications and prepare supporting documentation.
- Administer grants, including compliance, reporting, and tracking requirements.
Budgeting & Policy Development
- Assist with the preparation, analysis, and development of the annual budget.
- Assist in the creation of annual budget book and other related publications.
- Assist in the creation, review, and implementation of accounting and financial policies and procedures.
Communication & Department Support
- Respond to financial inquiries from departments and provide necessary support.
- Collaborate with staff to resolve financial, accounting, and reporting issues.
Leadership & Administrative Support
- Serve as the backup to the Finance Director during absences.
- Perform other duties as assigned by the Finance Director.
Position Requirements:
- Must be at least 18 years of age
- High school diploma or equivalent required
- Two-year college degree in accounting, business, or finance required; four-year degree preferred
- One to three years of accounting experience required
- Valid driver’s license required
Knowledge:
- Computer software programs and applications such as MS Office, Access, Outlook, Microsoft Teams, CIC, QT Pod, TurnKey, OpenGov, Canva
- County and/or city government administration.
- Working knowledge of county budgets, preferred
- Must understand the differences between cash basis and accrual accounting.
- Knowledge of accounting rules and procedures.
Skills:
- Excellent customer service skills with the ability to interact in a positive and professional manner to develop and maintain strong working relationships with co-workers, management, and general public.
- Excellent written and verbal communication skills with the ability to clearly communicate goals, interests, and positions during discussions.
- Strong attention to detail, organizational skills, and ability to prioritize.
- Must be detail oriented.
- Must be organized.
Abilities:
- Ability to read, analyze, and interpret general business documents and/or governmental regulations. Ability to write reports, business correspondence, and procedures.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and/or the general public.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Must be able to analyze many variables and choose the most effective course of action for the organization at any given point in time.
- Ability to operate computer programs/software/platforms used by the county to perform job duties.
- Ability to use basic office equipment.
- Ability to maintain confidentiality.
- Ability to prioritize tasks and manage multiple concurrent projects and meet deadlines.
- Ability to problem solve.
- Ability to analyze financial information for reasonableness and accuracy.
The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work location(s) of the job:
- Indoors – Constantly; Usually well lit, heated and/or air-conditioned indoor office setting with adequate ventilation.
- Outdoors - Occasionally
- Objectionable condition(s) found on the job:
- Computer Use – Constantly, repetitive motion
- Driving/Travel – Occasional local travel, which may involve exposure to extreme weather conditions.
- Stressful situations may occur when dealing with the public.
- Undesirable health and safety condition(s) under which employee must perform:
- None
- Machines, Tools and/or Equipment Used:
- Basic office equipment to include computer, scanner, copy machine, fax machine, printer, telephone system.
- Physical characteristics/requirements of the job:
- Sit/Stand/Walk - Regularly
- Kneeling – Occasionally
- Crouching – Occasionally
- Using Fingers/hands – Frequently required to use hands to finger, handle, or feel; reach with hands and arms.
- Talking - Frequently
- Hearing – Frequently; noise level is usually moderate.
- Seeing – Constantly
- Vision Abilities – close and distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Lifting/Moving – Occasionally; lifting/moving a maximum weight of 40 pounds.
