GENERAL PURPOSE:
Under general supervision, processes departmental accounts payable and performs skilled clerical accounting tasks. Maintains financial accounts and records, prints checks, processes ACH payments; posts, balances, and verifies a variety of accounts needed for maintaining financial records; and responds to inquiries from staff, departments, and vendors.
PRIMARY DUTIES AND RESPONSIBILITIES:
The following duties are not intended to serve as a comprehensive list of all duties performed by the individual in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties as assigned.
- Process and review vendor invoices to ensure accuracy and compliance.
- Process journal entries as needed.
- Handle employee reimbursement requests and verify supporting documentation.
- Investigate and resolve discrepancies in vendor statements with prompt follow-up.
- Support weekly payment processes for vendors and employee reimbursements.
- Address inquiries from vendors and internal teams with careful attention to detail.
- Collaborate with auditors during financial reviews and provide necessary documentation.
- Maintain a high level of accuracy while managing a high-volume workload.
- Utilize financial tools such as Central Square, Microsoft Outlook, Excel, and banking platforms to complete tasks effectively.
- Maintain financial accounts and records, print checks, processes ACH payments.
- Posts, balances, and verifies a variety of accounts needed for maintaining financial records.
- Responds to inquiries from staff, departments, and vendors.
- Perform additional duties as assigned to support the accounts payable function
MINIMUM QUALIFICATIONS:
Required knowledge, skills, and abilities:
- Proven experience in accounts payable or a related financial role.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Exceptional organizational and time management skills to meet deadlines.
- Excellent written and verbal communication skills for internal and external correspondence.
- Proficiency in financial applications such as Central Square, Microsoft Outlook, Excel, and banking websites.
- Attention to detail and a commitment to maintaining accuracy in all tasks
Education and Experience:
- Associates Degree in Accounting, Bookkeeping, Business or related field and four years of accounts payable experience preferred; preferably in a public sector environment; OR an equivalent combination of education, training and experience
Physical Requirements:
- Work is performed in a standard office environment; requires regular physical efforts and ability to lift and carry items such as paper boxes, forms, and envelopes weighing up to 30 pounds.
