Looking for a dynamic and exciting career supporting one of the Kansas City Metro’s top Police Departments in a non- Police Officer role? Are you looking for your next career in an administrative role? The City of Leawood is in search of a motivated individual with expertise in providing administrative support to flourish as a PoliceAdministrative Services Coordinator in the Police Department.
THE CITY OF LEAWOOD, KANSAS is looking for a
Police Administrative Services Coordinator
As the Police Administrative Services Coordinator, you will support the Police Command staff in coordinating the Police Department’s finances and budget. You will play a crucial support role, handling a wide variety of tasks from processing and tracking of daily financial operations while also assisting with the department’s accreditation requirements. You must exhibit excellent customer service and ensure smooth daily operations.
Our ideal candidate possesses the following qualities and experience:
- Self-starter mindset, resourceful, innovative, team player attitude, and strives for excellence in service.
- Expert organizational skills with clear and effective oral and written communication.
- Handle various tasks and shifting priorities with professionalism, accuracy, and attention to detail.
- Experience in providing administrative support in a fast-moving environment.
- Experience in tracking expenses, invoices, and budgeting.
Your work responsibilities may include:
- Performing daily financial functions of the department to include, but not limited to, preparing all expenditures, purchase orders, cash receipting and depositing, processing and reconciliations of training and travel forms, petty cash and credit card purchase logs.
- Assisting the Command Staff with coordinating and preparing the Police Department’s annual operating and capital budget.
- Assisting the Police department with coordinating, implementing, and reviewing the Police department Accreditation process. May act as a point of contact for the Accreditation process as assigned by the Police Chief.
- Processing transactions for the purchase of equipment and supplies. Communicate with vendors as needed to complete transactions and provide status updates.
- Updating and maintaining assigned Department records in appropriate electronic and paper filing systems in compliance with department policies, confidentiality, and discretion with sensitive and official city information.
- Coordinating all department contracts, service, and/or maintenance agreements, including processing payments and record retention.
- Participating in community outreach initiatives and programs sponsored or facilitated by the police department.
The general hours of the position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Occasional morning hours are required to assist with Department outreach initiatives.
Minimum Requirements: Must have a minimum of four (4) years’ experience in accounting, business administration, or equivalent experience. Equivalent experience may include an Associate’s degree plus 2 years’ experience. Must have experience in using Adobe Acrobat Pro.
Preferred Requirements: Currently holds a Notary Public certification. Experience assisting a government entity with its accreditation process. Experience in processing invoices and records management and working in a support role in a government or public sector setting.
